1. Introduction

These Terms and Conditions apply to all bookings made for any Data Transmission Retreat event, workshop, course, or experience (referred to as “the Retreat”). By paying a deposit, making a full payment, or attending the Retreat, you agree to be bound by these Terms and Conditions.

“We”, “us”, and “our” refers to Data Transmission Retreats and its organisers. “You” refers to the attendee or person making the booking.

2. Booking and Deposit

2.1 A non refundable deposit of £250 is required to secure your place on the Retreat.

2.2 Your booking is not confirmed until the £250 deposit has been received and acknowledged by us.

2.3 The £250 deposit is strictly non refundable under all circumstances, including but not limited to cancellation, non attendance, illness, personal circumstances, travel disruption, or change of mind.

2.4 The deposit contributes towards the total cost of the Retreat unless otherwise stated.

3. Payment of Balance

3.1 The remaining balance must be paid in full by the deadline stated at the time of booking.

3.2 Failure to pay the remaining balance by the due date may result in your place being cancelled. In this instance, the £250 deposit will not be refunded.

3.3 We reserve the right to refuse entry to the Retreat if full payment has not been received.

4. Cancellations by the Attendee

4.1 If you cancel your booking after paying the deposit, the £250 deposit will not be refunded.

4.2 If you cancel after paying the full balance, any refund of the remaining amount (excluding the £250 deposit) will be considered at our discretion and may depend on whether your place can be resold.

4.3 All cancellation requests must be made in writing.

4.4 We strongly recommend that you take out appropriate travel and event insurance to cover cancellation, illness, or unforeseen circumstances.

5. Cancellations or Changes by Us

5.1 We reserve the right to cancel or reschedule the Retreat due to circumstances beyond our control, including but not limited to insufficient bookings, venue issues, illness of tutors, or force majeure events.

5.2 If we cancel the Retreat, you will be offered either:

• A full refund of all monies paid, including the £250 deposit, or
• A transfer of your booking to a future Retreat date.

5.3 We are not responsible for any additional costs incurred by you, including travel, accommodation, or loss of earnings.

6. Transfers

6.1 You may request to transfer your booking to another person. This is subject to our approval and must be requested in writing.

6.2 The £250 deposit remains non refundable and non transferable to another Retreat date unless expressly agreed by us.

7. Attendance and Participation

7.1 You are responsible for arriving on time and attending all scheduled sessions.

7.2 Missed sessions due to late arrival, early departure, or absence will not be refunded or rescheduled.

7.3 Participation is at your own risk. You agree to follow all instructions, safety guidance, and venue rules.

8. Accommodation and Travel

8.1 Unless explicitly stated, accommodation and travel are not included in the Retreat price.

8.2 Any accommodation provided is subject to the venue’s own terms and conditions.

8.3 We accept no responsibility for travel disruption, delays, or accommodation issues.

9. Code of Conduct

9.1 You agree to behave in a respectful and professional manner at all times.

9.2 Harassment, discrimination, excessive intoxication, illegal activity, or behaviour deemed unsafe or disruptive will not be tolerated.

9.3 We reserve the right to remove any attendee who breaches this code of conduct without refund, including the £250 deposit.

10. Equipment and Personal Property

10.1 You are responsible for your own equipment, belongings, and personal property.

10.2 We accept no liability for loss, theft, or damage to personal items.

11. Intellectual Property

11.1 All course materials, recordings, and content provided during the Retreat remain the intellectual property of Data Transmission Retreats or its contributors.

11.2 Materials may not be recorded, reproduced, distributed, or shared without prior written consent.

12. Media and Recording

12.1 We may record or photograph parts of the Retreat for promotional and archival purposes.

12.2 By attending, you grant us permission to use your image, likeness, or voice in marketing materials unless you notify us in writing prior to the Retreat.

13. Health and Fitness

13.1 You confirm that you are physically and mentally fit to attend the Retreat.

13.2 You must inform us in advance of any medical conditions or special requirements that may affect your participation.

14. Limitation of Liability

14.1 To the fullest extent permitted by law, we shall not be liable for any indirect, consequential, or incidental loss or damage.

14.2 Our total liability shall not exceed the total amount paid by you for the Retreat.

15. Force Majeure

15.1 We shall not be liable for failure to perform our obligations where such failure results from events beyond our reasonable control, including but not limited to acts of God, government restrictions, strikes, or extreme weather.

16. Governing Law

16.1 These Terms and Conditions are governed by and construed in accordance with the laws of England and Wales.

17. Acceptance

17.1 By paying the £250 non refundable deposit and or attending the Retreat, you confirm that you have read, understood, and agreed to these Terms and Conditions.

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